Declaration of Generative AI and AI-Assisted Technologies in Scientific Writing

Authors must declare the use of generative AI or AI-assisted technologies in the writing process at the time of manuscript submission. This policy applies only to the use of such tools for scientific writing, and does not refer to the use of AI tools for data analysis, data processing, coding, image analysis, or other research-related activities, which must be reported separately where relevant.

Generative AI and AI-assisted technologies may be used only to support the readability, language quality, or presentation of the manuscript. Their use must always remain under human oversight and control. Authors are expected to carefully review, verify, and edit any AI-generated or AI-assisted output, since such tools may produce content that is inaccurate, incomplete, misleading, or biased. Authors remain fully responsible and accountable for the accuracy, originality, and integrity of the manuscript.

AI tools and AI-assisted technologies must not be listed as an author or co-author of a manuscript. Authorship carries responsibilities, accountability, and intellectual contributions that can only be assigned to human authors.

If generative AI or AI-assisted technologies are used in the writing process, the authors must include a declaration in the manuscript at the time of first submission. This declaration should be placed in a separate section before the references list under the following heading:

Declaration of Generative AI and AI-Assisted Technologies in the Writing Process

The statement may follow this format:

During the preparation of this work, the author(s) used [NAME OF TOOL / SERVICE] for [REASON]. After using this tool/service, the author(s) reviewed and edited the content as needed and take full responsibility for the content of the manuscript.

The declaration is not required for the use of basic editorial tools that do not generate content, such as standard spelling checkers, grammar checkers, or reference management software.

To protect author rights, manuscript confidentiality, and the integrity of peer review, ESJ does not permit reviewers or editors to upload submitted manuscripts, reviewer reports, or editorial communications into generative AI tools or AI-assisted services, including but not limited to ChatGPT or similar systems, during the peer review and manuscript evaluation process, unless explicitly authorized by the journal under secure and compliant conditions.

ESJ may review and update this policy from time to time in response to developments in scholarly publishing, research integrity standards, and responsible AI governance.